How to prepare & supply great images of your work

Welcome to the Craft Triennial Image Guide!

Properly preparing and supplying high-quality images is crucial for showcasing your work effectively during the Craft Triennial. By following these guidelines, you'll ensure that your crafted work looks its best, both online and in print.

This guide is designed to help you prepare and supply your images at high quality for both web and print use. Properly formatted, high-quality images are essential.

Of course, professional photography is great, but if you can't afford it, we have the answer for you.... Scroll down for a quick & easy tutorial with acclaimed photographer Bo Wong on how to take better photos on your phone of your crafted works.

Understanding File Types

1. Image File Formats:

High-quality JPEG files are great. TIFFs are also acceptable.

2. Resolution & File Size:

Your images will be used for promotional purposes on both our website and printed materials.

For this reason please aim to supply us with images at 300 DPI (dots per inch) to ensure high-quality output.

An example of a high resolution image would be:

  • A4 in size (2480 x 3508 pixels / 210mm x 297mm / 8¼” x 11¾”)
  • 300 ppi (pixels per inch)
  • With a file size of 3-5 MB (approximately)

How to resize an image

You can resize images using a free online tool like Adobe Express.
Select "Resize for custom" and edit the width and height.

Screen grab showing how to resize and image

Image Dimensions

Please supply us with a variety of images of you and your work in both portrait and landscape format. Your work will appear in various paces on the website in both dimensions.

Image Sizes

In the example below, you can see both landscape and portrait dimensions being used.

Artist sample images

File Naming

Please use your full name on each image for easy identification, e.g. Smith-Justin_001.jpg

Please include a Word document with image credit information per each image supplied. Download a Word template for this (DOCX 37 KB).

In the Word document please include the following information:

  • Filename
  • Artist Name
  • Artwork title
  • Year completed
  • Medium
  • Dimensions H x W x D
  • Collaborators (if applicable)
  • Photographer credit
  • Collection or Representing Gallery (if applicable)

Example of how we credit an artwork: Hugh McGinnis, 'Heaven', 2007, jarrah, recycled silver and feathers, 175 x 175cm. In collaboration with Anju Collective. Photo: Jo Schmick. Courtesy Bank Art Collection.

The folder you supply with your images should look something like below:

Sample files


Please use a file sharing service to send us your files:

Contact email for file transfer:

Of course, professional photography is great, but if you can't afford it, we have the answer for you....

Acclaimed photographer Bo Wong has specially prepared a short video tutorial on how to photograph your craft. Her top tips and tricks are shared in this illustrated one-hour video, so you can take better photos on your phone, at home or in your studio.

You can also read Bo's top tips and tricks on a handy PDF guide, and (see below) digital designer Orla Larkin explains how best to supply your images.

Backing Up your Files

Please maintain copies of your original high-resolution files. Store backups in a safe location to prevent loss.

If you have any questions or need further assistance, don't hesitate to contact our team.


Over 70 exhibitions across Western Australia in 50 or more artspaces and galleries forms the IOTA24 Festival.

Proposals were received in 2022, and later approved in 2023 in collaboration with the IOTA team. If you are an approved IOTA Festival Exhibition or Event, make sure to fill in your Registration form by early April 2024.

The full IOTA24 program will be launched on 31 May 2024, including the reveal of the lead artists for the international exhibition and ticketing for the Futuring Craft conference - three days of enthralling discussion and networking 3-6 September 2024.

See you there!